Policies and Procedures

Confidentiality Agreement

All incoming students sign a Student Confidentiality and Nondisclosure Agreement upon entering the College and before starting work. This agreement outlines the general workplace confidentiality standards that students in the Work College Program must follow when handling or accessing sensitive or protected department records and communications. Departments may supplement this agreement with a department-specific confidentiality agreement tailored to their own work environment.

Scheduling and Final Exams

Work schedules are based on student availability and department needs. Work hours vary widely across campus, and departments may use rotating schedules or a single schedule that lasts the full term. First-year students should not be scheduled to begin work before 7:30 a.m.; any exception must be approved by the Work College Program. This page outlines the general standards supervisors should follow when building a student's schedule, consistent with the scheduling responsibilities described under Core Program Functions.

Work hours cannot conflict with class times or other academic requirements, such as field trips. In these cases, students are expected to give advance notice so accommodations can be made. Supervisors are not required to excuse a student from work for optional activities, such as study sessions, or for class preparation; these situations can typically be addressed through effective time management.

Supervisors are encouraged to schedule students for slightly more than the minimum required hours each week (for example, 11 hours for a 10-hour position, or 13 hours for a 12-hour position), to provide a cushion for time that may be lost to absences or travel between work and class. In some departments, a student may be scheduled for slightly more than the required hours one week and slightly less the next; this is acceptable as long as the fluctuation is not excessive. The scholarship disbursement schedule indicates the number of hours a student should expect to work during each period, to ensure the student meets the Work College Program's hour requirement.

Students are paid for actual hours worked, not hours listed on a schedule. Upper-division students may be required to work during Thanksgiving, Christmas, or Spring Break if this obligation is clearly stated on the Status Form before it is approved. First-year students are not required to work during these break periods, though they may choose to do so. See Holidays and Days of Observance for how these break periods are handled by default, and Absence Policy for how excused time off is tracked throughout the term.

Overtime

Federal Work Study and Work College regulations do not intend for students to work more than 40 hours per week. This is generally only a consideration during break periods and summer practicum, since regular-term hour requirements are well below 40 hours and would not typically put a student at risk of exceeding this limit. During these higher-hour periods, departments are encouraged to schedule students for no more than 37.5 hours per week, and supervisors should carefully monitor student schedules to avoid exceeding the 40-hour limit.

Under the Fair Labor Standards Act, a student who works more than 40 hours in a week is entitled to overtime pay. The Work College Program strongly discourages this, since receiving overtime pay can negatively affect a student's financial aid package.

Final Exam Period

Students are expected to work during the final exam period, though exam schedules may require adjustments to a student's regular hours. Final exam times are set well in advance, giving students and supervisors ample time to arrange alternate schedules. A student scheduled for more than three exams in a single day may request to reschedule an exam through the Registrar.

During finals week, a student may work a maximum of 20 hours, including students who are behind on their required hours for the term. This 20-hour cap is an absolute maximum during finals week and applies even to students with an approved overload above 20 hours during the regular term; see Overload for how the standard 20-hour weekly limit and approval process work during the regular term. Supervisors should plan final exam period schedules around this 20-hour maximum.

Inclement Weather Communications Protocol

When adverse weather conditions affect the routine operations of Berea College, information regarding class cancellations, delayed openings, and/or College closings will be publicized via several media outlets, including the following.

• Text messages to E-2 campus subscribers.
• Mass emails from Public Safety to students, faculty, and staff.
• Posts on the College’s website and Facebook page.
• Announcements made on local media outlets specifically television stations WLEX and WKYT and radio stations WKXO and WEKU - FM.

For closure and delayed openings due to weather conditions, an announcement will be publicized by 6:00 A.M. Essential personnel, who have been identified by their supervisors, will need to report as soon as they are able to safely do so. Non-essential personnel and students residing off campus should refrain from coming to campus for personal safety and to avoid placing unnecessary demand on Public Safety and Facilities Management staff. If there is a closing or delay, additional information may be found on the College’s website and Facebook page.

Academic and Labor Inclement Weather Plan

2 HOUR DELAY

Academic Department

Classes starting after 5:00 p.m. will meet as scheduled. For any class that is not accounted for in the grid below the instructor and student(s) should work together to make arrangements.

For a Monday/Wednesday/Friday 10:00 a.m. start:

For a Tuesday or Thursday 10:00 a.m. start:

Labor Program

Except for the following designated essential work areas, all student morning work schedules until 10 a.m. are cancelled.

• Child Development Laboratory (report at 9:30 am)
• College Farms
• Dining Services
• Facilities Management Grounds
• Facilities Management Housekeeping
• Public Safety
• Residential Halls

ENTIRE DAY

NON-ESSENTIAL WORK AND ACADEMIC CLASSES CANCELED

Labor Program

Except for the following designated essential work areas, student work schedules will be canceled for the entire day. However, any student assigned to a work area that is open for all or part of the day can, with the permission of the labor supervisor, choose to work.

• College Farms
• Dining Services
• Facilities Management Grounds
• Facilities Management Housekeeping
• Public Safety
• Residential Halls

Student Work and Mealtime Outs

A paid fifteen-minute break is required for students working four consecutive hours, and an unpaid thirty-minute meal break is required for students working five or more consecutive hours in a day. Students must clock out when taking their thirty-minute meal break.

Students are expected to engage solely in their assigned duties through the Work College Program while on the clock. Federal work-study regulations require students to be actively engaged in campus work during their scheduled hours; this means students should not use work time for homework, studying, or other personal academic tasks. As stated in the Federal Work Study Program's purpose: "The FWS provides funds for part-time employment to help students finance the costs of postsecondary education." Supervisors are responsible for providing students with adequate tasks to fulfill this requirement, and should address any pattern of a student engaging in non-work activities through the performance concern process outlined under Core Program Functions.

Dress and Hygiene

The Work College Program supports departments in establishing dress requirements appropriate to the work performed. Some positions may require safety protection (such as hard hats, safety shoes, chaps, or goggles), hygiene materials (such as gloves or hairnets), or other work-specific items. Departments are responsible for helping cover the cost of required attire when a uniform, or uniform style of dress, is required, or when safety protection or hygiene materials are mandatory. Supervisors may contact the Work College Program Office for funding assistance to help cover these costs.

Departments that regularly interact with the public may set reasonable appearance standards. These should be communicated to first-year students during position orientation, and to returning students during the interview and hiring process. To avoid misunderstandings, supervisors are encouraged to review these standards with all students at the start of each term.

All students are expected to maintain a basic standard of hygiene and cleanliness, regardless of position or department.

Education Abroad- Probation

Students on work-related probation are not permitted to register for or participate in education abroad programs. All students registered for education abroad are subject to a mid-term performance review, and any student found significantly deficient in meeting their work-learning obligation will not be permitted to participate. A student placed on probation during, or at the end of, a term will not be allowed to participate in education abroad, even if already registered. Exceptions must be approved by the Dean for the Work College Program. The full Education Abroad Policy is available in the Student Handbook.The full Education Abroad Policy is stated in the Student Handbook.

Essential Roles

Some departments depend on their students to maintain minimal function even during college-wide events or campus disruptions. These departments are designated Essential Roles, and fall into two tiers, as defined in the Glossary:

• Health and Safety Essential Roles, in departments directly responsible for the health, safety, and welfare of the campus community and property, such as Public Safety, Health Services, College Farms, Facilities Management, and Dining Services.
• Public-Facing Essential Roles, in departments that support a College business or service open to the public, such as Boone Tavern, the Bookstore, Log House Gifts, Seabury, and Child Development.

Departments with Essential Roles are encouraged to release students from their duties to participate in Mountain Day, the Work College Program's Professional Development Day, and All Peoples of the Earth Day, but are not required to dismiss students entirely. Most departments can manage this through careful planning and by distributing student coverage so that everyone has an opportunity to participate in some part of the event. On Martin Luther King Jr. Day, students work their regular schedule, though participation in campus events is encouraged.

Students should not be scheduled to provide "coverage" so that staff can attend such events in their place. In rare cases, academic requirements are scheduled outside of normal class hours; course study sessions and extra credit assignments are not considered requirements for the purpose of a work dismissal, though supervisors are encouraged to be responsive to such requests whenever practical.

Students assigned to Essential Roles will work out a schedule directly with their supervisor when weather-related closures or other disruptions arise, following the designated essential departments outlined in the Inclement Weather Communications Protocol. If work is dismissed campus-wide, an announcement will be made accordingly.

Holidays and Days of Observance

The following policies apply to work-learning assignments on days of observance, holidays, and breaks throughout the year.

Days of Observance

• Mountain Day: Work-learning assignments are suspended for the day so students can participate in activities. Only positions with duties essential to a department's operations, as defined under Essential Roles, will continue as scheduled.
• Work College Program Professional Development Day: Work-learning assignments are suspended for the day so students can participate in activities. Only Essential Roles will continue as scheduled.
• All Peoples of the Earth Day: Work-learning assignments are suspended for the day so students can participate in activities. Only Essential Roles will continue as scheduled.
• Martin Luther King Jr. Day: Students work their regular schedule, though participation in campus events is encouraged.

Holidays

• Good Friday: Work-learning assignments are suspended for the day. Only Essential Roles will continue as scheduled.
• Memorial Day: Work-learning assignments are suspended for the day. Only Essential Roles will continue as scheduled.
• Juneteenth: Work-learning assignments are suspended for the day. Only Essential Roles will continue as scheduled.
• Independence Day: Work-learning assignments are suspended for the day. Only Essential Roles will continue as scheduled.
• Thanksgiving, Christmas, and Spring Breaks: Regular-term work-learning assignments are suspended. Students working during these breaks must have a separate Break Contract.

Other

• Reading Period and Final Exams: Students work their normal hours during reading periods. During final exams week, hours are worked "as arranged" between the student and supervisor.

Absence Policy

Context

Federal Work-Study (FWS) is a need-based, financial aid program that provides part-time work for students. Under federal regulations, students can only receive FWS payments for the hours they actually participate in the program. This means:

• Students cannot be paid for time missed due to illness, personal reasons, or vacation.
• Sick days, holidays, or other time off are not compensated under FWS.

According to federal regulation34 CFR 675.16(a)(5), “a student’s FWS compensation is earned when the student performs the work.”

Purpose

To provide student colleagues with fair and consistent support when bereavement, illness, or emergencies prevent them from participating in the program while upholding the requirement to complete 160 hours per term as a condition of their enrollment at the college.

Sick Days and Mental Health Time

Students are required to complete a minimum of 160 hours per term as part of their Work-Learning-Service (WLS) commitment. To support student well-being, Berea College allows up to 10 hours of unpaid time off per term for illness, mental health days, or other unexpected health-related needs without requiring documentation.

• Use of Sick and Mental Health Time-Off: Students must notify their supervisorpriorto missing a scheduled WLS obligation. Students are not required to disclose personal health details.
• Timekeeping: Students should email their supervisor to ensure that time off is properly recorded in the timekeeping system.

Policy Notes

• These hours are unpaid but count toward the 160 hour term requirement.
• The 10 hours of unpaid time-off is not accrued or banked. It exists as built-in flexibility for short-term needs like illness, mental health, or emergencies.
• Any hours beyond the 10 sick/mental health hours must be made upby the end of the term unless it is a prolonged or documented medical absence (see below)
• These hours may not be used to leave a WLS position early. Students are expected to remain engaged through the end of the term.

Prolonged or Documented Medical Absences

If a student experiences a prolonged illness or medical condition that prevents them from participating in the WLS program for an extended period, the absence may be excused beyond the 10-hour limit, based on proper documentation.

• What to Provide: Documentation should confirm the dates the student is unable to participate, any restrictions, and when the student is cleared to return.
• Single-Day Appointments: For individual medical appointments, documentation must include the date of the appointment in order for the absence to be excused.
• How It Works: Excused absences with documentation will be credited toward the 160-hour requirement but will remain unpaid.

Guidance for Non-Traditional Students

Students who are pregnant, parenting, or responsible for the care of a child or dependent are encouraged to communicate with their supervisor and the WLS Program regarding any absences related to caregiving responsibilities. This may include medical appointments, CDL closures, or other situations that prevent participation during scheduled WLS hours.

These absences are supported under the Program’s excused hours policy and are consistent with Title IX protections. Students are encouraged to reach out early to the WLS Program so that appropriate support and documentation can be provided. 

Bereavement Leave

Students may take up to six unpaid hours per term in the event of the death of a family member or loved one. This time may be used for funeral attendance, travel, and/or grieving.

Allotment and Scheduling

• The Program Office allows students to use up to 2 unpaid bereavement hours per day, in line with the typical 10-hour minimum weekly work schedule. Students may still work more than 10 hours in a week if approved by their supervisor. 

Impact on WLS Requirements 

• Bereavement hours do not count toward the 10 hours of sick and mental health time, but they do count toward the 160-hour requirement.

Notification and Documentation

• Students should notify their supervisor as soon as they are able.
• No documentation is required for up to six hours of bereavement leave. 
• If a student needs to take more than six hours in a term, the additional time must be approved by the Program Office and supported by documentation. 

Policy Approved by the Administrative Committee on Tuesday, August 5, 2025.

Exemption from Labor

Practica and Student Teaching

In recognition of increased demands related to workload, scheduling, and required travel, students may be exempted from labor for participation in the following experiences:

• Nursing Clinical (fall term of final year; students required to attend clinical on Tuesdays from 2:00 p.m. - 7:00 pm) 

• Nursing Clinical (four week summer term - students are exempted from labor)
• Nursing Practicum (NUR 349 and NUR 450, final spring term)
• Student Teaching (EDS 282, EDS 292 or EDS 296 final term)

Students participating in a nursing practicum or student teaching experience should consult with their academic department regarding the completion of a status form. The form should be submitted by the designated faculty person and listed as "unassigned" under “department” and  "snolab" under position. Students should notify their labor supervisors in advance of hiring that they will have an exemption during this term, as some departments may not be able to support a mid-year release.

Although not required, students may elect to work on campus while participating in these experiences. Students should complete the process above for a primary exemption and then secure a secondary status form for the desired number of hours (the work is performed in a primary manner, but our scholarship payment system records the hours as a secondary labor assignment so that the hours are recorded as optional and not required).

Off-Campus Experiences

In recognition of the comprehensiveness of these experiences, students may be exempted from labor for participation in summer domestic travel courses and internships. Exceptions include cases where a student will spend a significant amount of time (i.e., more than a few days) off campus. These exceptions are addressed on a case-by-case basis through the Labor Program. Note: Students engaged in a summer study abroad course are exempted from working in the labor program.

International Students (F-1 Status)

Hour Limitation

Student roles during the academic year, are limited to no more than 20 hours per week. Students may work up to 40 hours during break periods as long as they have maintained status and have registered for the following academic term.

Work During Breaks and Summer

The College recognizes that it is often critical for international students to work during break periods and during the summer to maintain enrollment status and to supplement regular earnings. While we send early notification of vacancies and offer to assist students in locating positions, it is ultimately the individual’s responsibility to avail themselves of these resources and begin seeking a position as soon as possible. Opportunities are limited, and the College does not guarantee work during these periods.

Off-Campus Work

All F-1 international students arrive at Berea College having agreed to certain non-negotiable conditions imposed by the U. S. Department of Homeland Security, Student and Exchange Visitor Program. Among the restrictions associated with enrollment is that F-1 students must not work off-campus without prior authorization. While there are some opportunities for international students to work off-campus while enrolled, unless that work qualifies under the clearly articulated rubrics of Optional Practical Training (OPT) or Curricular Practical Training (CPT), participation places a student out of F-1 visa status which is a serious violation and means they can no longer remain enrolled and should leave the United States immediately. Both processes for legal work authorization are simple and straightforward for the student to follow.

Note: It is not permissible to compensate international students for casual jobs such as house cleaning, babysitting, yard work, tutoring, etc. These are specific examples of the sort of off-campus work that violates the conditions of enrollment for international students.

Curricular Practical Training (CPT)

An F– 1 student may be authorized by the International Student Adviser to participate in a curricular practical training program that is an integral part of an established curriculum. Curricular practical training is defined to be alternative work/study, internship, cooperative education, or any other type of required internship or practicum that is offered by sponsoring employers through cooperative agreements with the school. Students who have received one year or more of full time curricular practical training are ineligible for post-completion academic training. Exceptions to the one academic year requirement are provided for students enrolled in graduate studies that require immediate participation in curricular practical training. A request for authorization for curricular practical training must be made to the International Student Adviser. A student may begin curricular practical training only after receiving his or her Form I–20 with the DSO endorsement.

Optional Practical Training (OPT)

A student may apply for authorization for temporary employment for optional practical training directly related to the student’s major area of study. The student may not begin optional practical training until the date indicated on his or her employment authorization document, Form I–766 or Form 688B. A student may submit an application for authorization to engage in optional practical training up to 90 days prior to being enrolled for one full academic year, provided that the period of employment will not begin until after the completion of the full academic year as indicated by the International Student Adviser.

A student may be granted authorization to engage in temporary employment for optional practical training:

(1) During the student’s annual vacation and at other times when school is not in session, if the student is currently enrolled, and is eligible for registration and intends to register for the next term or session; (2) While school is in session, provided that practical training does not exceed 20 hours a week while school is in session; or (3) After completion of the course of study, or, for a student in a bachelor’s, master’s, or doctoral degree program, after completion of all course requirements for the degree (excluding thesis or equivalent). Continued enrollment, for the school’s administrative purposes, after all requirements for the degree have been met does not preclude eligibility for optional practical training. However, optional practical training must be requested prior to the completion of all course requirements for the degree or prior to the completion of the course of study. A student must complete all practical training within a 14-month period plus 17-months extension which equals 29 months following the completion of study. Please refer to the Center for International Education for further updates.

OPT is coordinated through the International Student Adviser; the Berea College OPT fund, administered by the International Student Adviser, covers the cost of application, pictures and mailing.

Program Accommodations

Students with chronic medical or psychological conditions that may affect their ability to perform their work-learning duties are encouraged to contact the Office of Disability and Accessibility Services via email at dasoffice@berea.edu or by phone at 859-985-3327, so that accommodations can be considered. The Work College Program and the Office of Disability and Accessibility Services work collaboratively to locate suitable first-year and subsequent assignments as needed.

Acute conditions, such as a broken bone, or minor health issues, such as allergies, can often be accommodated within a student's existing position by placing them on light duty or adjusting their work requirements. When this is not possible, students should consult the Work College Program directly for assistance in locating an alternate placement.

Student File

A file is maintained for each student participating in the Work College Program. This file includes performance evaluations, concern and mediation documentation, honors and recognition, scholarship disbursement information, other official correspondence, and the WLS Transcript. Files are stored electronically through Banner Document Manager, as well as maintained across other systems, including TRACY UltraTime, NEOED, the Status Form site, and Handshake.

Students have the right to request access to their own file. Requests can be made by visiting the Work College Program Office in person, and are typically fulfilled within a few business days.

Off-Campus Traditional Employment Policy (Non-College)

Berea College recognizes the evolving needs of our students and their desire for work opportunities beyond campus. In response, the College is updating its policy to allow students to engage in off-campus (noncollege) traditional employment while remaining enrolled.  

Academic and Work-Learning-Service Program Expectations Remain the Priority  

Academic studies and participation in the Work-Learning-Service (WLS) Program remain the central commitments for all Berea College students and constitute a full-time load. As such, while students are now permitted to pursue off-campus work, they must continue to meet all academic and WLS obligations. Please note that an off-campus external job does not replace your on-campus WLS commitment. 

First-Year Student Eligibility

First-year students are not eligible to engage in off-campus employment. This policy is designed to support a successful transition into college life and ensure students successfully adjust to the academic, WLS, and community expectations of Berea College. First-year students are encouraged to focus on building strong foundations in their coursework, WLS position, and campus engagement.

Guidance on Workload and Balance  

The College strongly encourages students to be mindful of their workload and well-being. While students ultimately need to make the best decision for themselves, the College recommends that students not engage in more 10 hours per week of off-campus employment. Balancing academic success, WLS responsibilities, and personal well-being is critical, and students are highly encouraged to carefully consider their ability to manage these commitments effectively.  

Financial Aid Considerations  

Students should be aware that off-campus employment may have a negative impact on their financial aid package since income and assets must be reported on future FAFSAs. For instance, earnings from 2025 would need to be reported on the 2027-2028 FAFSA. At the time of filing a FAFSA, the current value of any savings and/or checking accounts must also be included. While it is rare that a student would earn enough to significantly impact their aid eligibility, it is important to consider this possibility before accepting an off-campus job. For more information, please see Student Financial Aid Services.

Approval Process No Longer Required  

Previously, off-campus employment required approval from the Dean of Student Labor. This requirement has been lifted, though students should still consult with campus advisors if they have concerns about balancing these responsibilities.  

Berea appreciates our students' dedication to their academic and professional growth and trust them to make informed decisions regarding their commitments. Please contact the WLS Program Office for guidance if you have any questions.  

Policy Approved by the Administrative Committee on Tuesday, August 5, 2025. 

Participation in Athletics and Performance-Based Co-Curricular Activities

Many students take part in significant co-curricular activities that present real scheduling challenges. When the Work College Program assigns positions to entering students, it takes these activities into account and looks for placements with flexible or daytime scheduling to minimize conflicts for both students and departments.

When a student interviews for a position, they should share their schedule with the prospective supervisor so both can determine whether the activity can be accommodated. Students should also give their supervisor advance notice of upcoming events, so accommodations can be discussed ahead of time. Supervisors are encouraged to offer scheduling flexibility for College-sponsored activities that are rigidly scheduled and depend on a student's participation, such as intercollegiate athletics or theatre performances.

Students are responsible for making up any hours missed due to College-sponsored activities. While these activities matter, they do not override a student's Work College Program responsibilities. Missing work for these activities without prior arrangement may be considered an unexcused absence and could result in follow-up according to program guidelines. Any conflict that cannot be resolved directly with a supervisor should be brought to the Program Office.

Performance-Related Release

 The process for addressing a student's performance concerns, including how a performance-related release is documented and approved, is described under Addressing Performance Concerns in Core Program Functions.

Summer

General Guidelines: Summer School and Summer Practicum

Degree-seeking students enrolled in summer school are required to work at least 10 hours per week. Summer practicum students are on campus to work, up to 40 hours per week, measured Sunday through Saturday, though departments are encouraged to schedule students for no more than 37.5 hours per week; the emphasis of a summer practicum is on work and the learning outcomes, both transferable and position-specific, that come from engaging in a practical educational experience. All students participating in the Work College Program during the summer are paid a standard disbursement rate of $10.50 per hour.*

Rate subject to change from year to year.

*Implies registration in an 8-week, quarter-credit course.

Important to Note

• All students are required to work a minimum of 10 hours per week.
• To have students work over the summer, departments must have allocated summer hours.
• Fees are assessed when a student is enrolled in summer school or a summer practicum.
• Departments should avoid scheduling a student beyond 40 hours per week; see Overtime under Scheduling for why this matters and how it can affect a student's financial aid.

Graduating Seniors

Graduating seniors must have met a minimum of 160 hours by the last day of classes in their final term. A student who is behind on this requirement will be required to complete community service hours in order to receive their academic and Work College Program transcript. The Work College Program will notify students if community service is required.

A student taking a summer course to satisfy a September graduation requirement is not eligible for a summer practicum, nor may they work more than 20 hours per week while enrolled in that summer class. Graduating seniors are not eligible to work beyond the last day of classes. Once all coursework is completed and degree requirements have been satisfied, a student is no longer permitted to work through the Work College Program.

Summer Practicum Reassignment

Supervisors depend on summer practicum students for summer assistance and are unlikely to replace a student once the summer has begun. Students are encouraged to take their summer commitments seriously and to share all summer plans, including any class plans, with their supervisor before accepting a position, so those plans can be factored into the hiring decision.

If a student leaves a summer practicum position under negative circumstances, such as failing to fulfill their commitment or performing unsatisfactorily, the College reserves the right to deny that student the opportunity to secure another summer practicum position. A supervisor may also submit a Student Evaluation documenting the negative work performance. Even in the case of a mutual release, a student is expected to give their supervisor advanced notice.

Summer Off-Campus Work-Learning Experience Funding

Students may be able to secure funding to work in their home community, or another community, during the summer. This funding allows students to maximize their summer earnings while giving back to a community through work and service. Funding is limited and requires an application. Eligibility requirements include:

• Must be registered for the upcoming fall term
• Must not be registered for any class on campus during the funded period
• Cannot be on any form of probation
• Placement is normally a minimum of 8 weeks and a maximum of 10 weeks
• Available for domestic experiences only
• Priority is given to students seeking to work with a federally recognized nonprofit, government, or service agency

Students participating in a summer off-campus work-learning experience through this funding will receive an evaluation of their work performance.

Please reach out to the Work College Program Office for more information workcollege@berea.edu 

Working Before and After Enrollment

Students are typically not permitted to work in the Work College Program prior to enrollment; any exception must be approved by the Dean for the Work College Program.

A student who has withdrawn from the College is not normally hired as a regular employee. This practice exists to avoid a situation where the prospect of permanent employment could lead a student to discontinue their degree program. Exceptions may be considered by the Director of Human Resources, in consultation with the Dean for the Work College Program.

Work-Learning During Break Periods

Some departments receive work-learning hours for the Thanksgiving, Christmas, and Spring Break periods. A student who wishes to work during a break should first check with their supervisor. If no hours are available in their department, the Work College Program may be able to help identify other openings on campus, and break-period vacancies are also posted on Handshake. Break hours are not guaranteed and depend on availability.

Upper-division students may be scheduled to work during a break period if this was part of their original hiring agreement. First-year students are welcome to work during breaks but are not required to do so.

A new Status Form is required for all break positions.