Overloads
An overload is defined as working more than fifteen hours per week during the regular academic year. When a supervisor submits a contract that exceeds this limit, the system automatically triggers the overload review process; no action is required from the student. Requests are routed to Financial Aid for preliminary review, and approval specifies whether it applies to the full academic year, fall term, or spring term. Overloads may continue from term to term within the same academic year if all guidelines remain met.
Overloads cannot be approved retroactively and are subject to periodic review. Approval may be revoked if a student's primary position hours, work-learning performance, or academic performance become less than satisfactory. Student records are reviewed mid-year, and students are notified if an overload is discontinued.
Guidelines for Approval
- Sophomore, junior, or senior classification
- Meeting Work College Program requirements in the primary position
- Not on any form of probation
- Enrolled in fewer than five course credits with fewer than eight preparations (fall and spring terms only)
- A 2.50 GPA, both cumulative and for the previous full term; the cumulative GPA requirement may be waived if a 3.00 GPA was earned during the previous full term
Requests for more than 20 hours are subject to additional guidelines:
- Junior or senior classification
- A 3.00 GPA in the major, overall, and for the previous term
- Submission of a letter outlining the reason for requesting more than 20 hours
- Approval from the Dean for the Work College Program and the Student Admissions and Academic Standing Committee
These approval guidelines may be waived in cases where a student parent must work 20 hours per week to receive state childcare benefits, such as KTAP, though an application must still be submitted and reviewed.
During periods of non-enrollment, such as vacation periods or summer practicum, hours must not exceed 40 hours per week.