Employee Pay During An Emergency Closure
Employee Pay During An Emergency Closure 5.8.2024
There will be instances in which the College closes due to emergency situations, such as hazardous weather conditions. The College will follow the below guidelines in such situations.
Essential Employees
Essential employees are those involved in the required operations of the campus; they will be expected to report to work on campus to staff their position during the emergency; this includes both campus closures and campus virtual days. Such essential employees may include Facilities, Grounds, Custodial, College Farm, Public Safety Officers, Residence Hall Staff, Food Service, and/or others whose expertise makes their services essential due to the nature of the particular emergency. Every effort will be made to inform essential employees immediately of their role in the emergency.
In general, during a short-term emergency closure, non-exempt essential employees will be paid at their hourly rate for their hours worked, plus they will receive 8 hours of Emergency Closure pay (ECP). For example, an employee works 7.5 hours during the emergency closure; on their timesheet, the employee will enter the 7.5 regular working hours and 8 hours of Emergency Closure Pay (ECP code) in the absence tab. (Employees will receive 8 hours of ECP regardless of how many regular hours worked.)
If the situation becomes long-term (three or more days), the College's Administrative Committee may decide to change the rates of compensation described above. Employees will be informed as soon as possible if such a change is made.
When the College re-opens, these employees will again be compensated at their regular hourly rate until the point at which they have worked forty hours that week. As always, they will be paid at their overtime hourly rate for time worked above forty hours.
Non- Essential Employees
Bi-weekly (Non-exempt) employees whose work is not essential during an emergency closure will be compensated at their regular rate of pay for regularly scheduled hours whether or not they work during a short-term emergency closure of the College. Bi-weekly employees should enter ECP pay in the absence tab of their timesheet. If a non-exempt, non-essential, employee works, they should enter their regular working hours; if they work less than 8 hours, they may supplement the remainder with ECP hours.
If the situation becomes long-term (three or more days), the College's Administrative Committee may decide to change the rate of compensation described above.
Monthly (exempt) employees whose work is not essential during an emergency closure will be compensated at their regular rate of pay for the day whether or not they work during a short-term emergency closure of the College. Monthly employees will have the emergency closure pay loaded into their timesheets much like a holiday. If a Monthly employee works during the closure, they may work with their supervisor to adjust their hours during the pay period. For example, a Monthly employee works 4 hours, they may decide to leave 4 hours early the next day.
If the situation becomes long-term (three or more days), the College's Administrative Committee may decide to change the rate of compensation described above.
Virtual Days
There may be situations in which the College decides to close, but still requires non-essential staff to work remotely. These are considered virtual days, and the AC will make it clear in their communication to campus whether employees are expected to work remotely.
Delays
If there is a delay, non-essential employees are expected to report to work when the College opens. Employees will receive the ECP in the amount of time opening is delayed, usually 2 hours.
If employees are not able to work, they should use their paid time off.